Sport Unlimited Resources

On this page you will find the following....

posters

Other Useful Documents including.....

Critical Dates Calendar

The Critical Dates Calendar gives dates that you need to know for certain tasks and events that happen throughout the year ie Monitoring Evaluation of Finances and KPIs.

Roles & Responsibilities Documents

This document is based on the Finance Agreement between Lead and Provider and Lead and us the CSP. It is not to replace the Finance Agreement in anyway, it is just simply there to highlight the main points and to give other information about the programme ie, key relationships, critical dates, marketing posters etc

Lead Document

Provider Document

Posters and Certificates

Available for you to use are some standard Sport Unlimited poster and certificate designs that you can download, customise text and print off for your activities.

Posters

Certificates

Sport Unlimited Information Document

This document gives information about what the Sport Unlimited programme is about.

For the form click here ....

Case Study Forms

These forms are there for you to use any time you wish to write up a particular case study, for be it for your own purposes or to send back to us. We love to hear how your projects are going and really appreciate and value anything you can send back to us. We would encourage you to use these as much as possible. It doesn't have to be a lengthy article or necessarily about the actual delivery of an activity, it can be about the marketing strategies you have used that worked well, incentives or maybe how you've used your capacity money. So it really can be about anything and everything relating to Sport Unlimited that has worked successfully and you would like to record and share with others. We will from time to time, request these studies but it here available to use at your disposal.

Everyone loves Statistics!!

Sport Unlimited requires us to collate our Finance and KPI (Key Performance Indicators) statistics at the end of each term, known as the Monitoring & Evaluation process. It is a vital part of managing the programme and requires us to use certain tools to gain the required data. There are two forms primarily that Leads need to complete and send back to us by the deadlines set so that we too can return our reports to Sport England by a certain time.

The first of the forms is the Lead Finance Form, to record your anticipated expenditure (ie what you put in your original Delivery Plan) and what you actually spent.

The second of the two forms is the KPI Data Form, to record your participation information and gives us our retain target stats.

There is also a Provider Finance Form which all Leads need to send to their providers so that this information can be ercorded into the Leads Finance Reconcilation Form. Again this form needs to be completed and returned to Leads by a required deadline as set out in the Critical Dates Calendar which states all deadlines for the Monitoring & Evaluation Process.

The Typical Monitoring

& Evaluation Process...

Steering Group Meetings

& Learning Events

On average twice a year we hold Steering Group Meetings and also Learning Event Groups. Both play vital role in communication between key partners involved within the Sport Unlimited programme. Below you will find the minutes and notes taken at these meetings.

Steering Group Meeting Minutes....

March 2008

Presentation March 2008

Learning Event Group Notes....

Sept 2008

Feb 2009

May2009

March 2010

Delivery Plans

Part of your main responsibilities is to submit an annual delivery plan within the agreed timescales using the delivery plan template as supplied to you by Sport England via SASSOT.

You will be informed of the details of this process nearer the time of each application process. However, there are three key areas of work involved in preparing for your delivery plan:

· Determining what activities to run

· Identifying providers to delivery the activity

· Setting up the activity

There are two other versions of the delivery template, one which has just one activity tab and one that has twenty activity tabs.

Underspend & Mid-Term Reports

Further to the Monitoring & Evaluation Process in particular the Finance Reconciliation, SASSOT will establish if any underspend can be reclaimed via a Mid-Term Report which will be sent out to you individually (see below). This will ask whether the underspend could be spent elsewhere or simply needs reclaiming, allowing us then to re-distribute the funds elsewhere.

This spreadsheet will also ask you to notify us of any changes to activities being delivered, ie original activity not running, being rolled over to another term and any new activities taking place. It's important that we are informed of these changes as and when they occur so we can monitor the programme efficiently and be aware of any potential underspend and down fall in retain targets.

It will also help us to determine which activities are running well too, and highlight any particular successful projects.